If the approved applicant determines that program changes are necessary to improve the overall effectiveness of the project, the approved applicant may submit a letter of request for program changes to the Division. The letter of request shall clearly be identified as a "MAPP Modification Request" and shall contain a description of the proposed changes, i.e. a narrative describing why the changes would improve the overall effectiveness of the project; the original award number; and the date and amount of the original award. Modification requests shall be reviewed using, but not limited to the following criteria:
The Division shall consider no more than six letters of modification per award.
Modification requests that involve the movement of media purchases may be approved at the discretion of the Division.
Project Extensions –
A modification request for an extension of the ending date of not greater than six months may be approved at the discretion of the Division, provided that said modification is submitted no later than thirty days prior to the ending project date.
Other modifications must be reviewed and approved by the Commission, or a designee of the Commission, with the exception of modification requests for increases in funding, which must be reviewed and approved by the Commission.
Modifications may be approved without the submission of a new project application but those requiring Commission approval must be submitted at least 30 days prior to the Commission meeting.
Increases in funding may not exceed the minimum match requirement for large awards ($10,000), or the maximum allowable match in the small awards ($7,500) or Fair and Festival awards ($5,000).
No modifications shall be approved after the ending project date.
Modifications for approved awards under 7.2 and 7.3 of the legislative rule shall be reviewed and approved by the Division.
ALL awards must be closed out within 90 days of the ending project date.
Below, are MAPP modification forms for each award level.
When submitting a modification (for applications that have already received approval), please fill out the form completely and be sure to follow ALL instructions.
After you have signed your request, please fax to 304-558-4893.
Questions regarding Modification Requests? Contact: Anna Plantz 304-558-2200 ext. 59325, anna.m.plantz@wv.gov