Downloading the Forms
Application Forms for the Tourism Matching Advertising Partnership Program (MAPP) - offered by the West Virginia Division of Tourism are stored as Microsoft Word documents that may be downloaded and saved on your computer. A revision date for any new forms is listed next to the document.
How to submit your Application: To submit your application, download the file, read all directions, fill in the forms completely, print it on your computer, and sign it.
Initial submission: For initial submission of your Up to $7,500 and $5,000 Fair and Festival applications please fax to: Jane Godwin at 304-558-4893. For initial submission of $10,000+ applications fax to: Anna Plantz at 304-558-4893. If no fax is available, mail your hard copy of the same to West Virginia Division of Tourism, 90 MacCorkle Ave. SW, South Charleston, WV 25303. Please call 304-558-2200 ext. 344 to verify receipt of your fax.
Applications by mail: If you need a copy of the application package mailed to you, please call the WV Division of Tourism at 304-558-2200 ext. 344
PLEASE NOTE: Initial submission should not be emailed unless prior approval from the above contacts is received.
How to save the Application Forms. Some of the files are saved as web pages that you may view on your screen. The other files are saved as Microsoft Word documents that you may save to your computer and use as needed.
To save the Microsoft Word files to your computer, click on the file with your RIGHT MOUSE BUTTON and save the target file to your computer. You may then open the file in Microsoft Word and resave it as the project name or dates of your application. Save the original file so you may use it over again. If you have a problem accessing these files or cannot save them to your computer, contact Rita Kee at 304-558-2200 ext. 59327.
To save the Adobe Acrobat .pdf file: The free Acrobat Reader for Windows or Macintosh is available here. It allows you to read the materials online in your browser, via a plug-in, or to save the materials for offline viewing. It will also permit you to print out the materials as needed. To read in the browser, just click the link below. To save and then read separately, right-click the link (Windows) or Option-click (Mac) and choose Save target as.
Filling out the Forms
In an effort to make the lives of our industry members easier, we at the Division of Tourism have come up with a few instructions that will help you in filling out the computer versions of these forms. Please keep in mind, you will have to save your copy as a Word document, print out a copy and fax it to us for initial submission.
Click gray boxes and type your information. If you need additional space, hit your Enter key at the end of a line. Should you hit the Enter key by mistake, hit Backspace to return you to your previous line.
When you get to Applicant Category, click on the appropriate box and it will automatically put an X in the box for you. The only category that needs additional information is Other, and an additional gray box has been provided here for you to type your information.
Beginning at the gray box, type in all of your information. Be sure to follow all instructions listed, including a statement as to how you plan to use the Brand Identity, and when you fax, don't forget to include copies of tracking from similar projects you have done in the past.
If you get to the bottom of the page and you need more space, hit enter and you will automatically have another page - as many as you need are available by repeating this process.
To get to the next section of the form, which follows the Project Introduction/Narrative page, scroll down (arrows to the right side of your screen) instead of hitting Enter.
Click on the gray box and start typing, your space will automatically extend to as much as you need as you hit Enter at the end of a line.
To go to the next question, scroll down, hit the gray box and start typing again.
Just go to the line where you wish to insert a dollar amount and type your numbers ONLY. As you finish filling in the numbers on one line, hit the Tab key and you will not only move down to the next line, but this program will automatically add the $ and .00 to your previous line.
Under Project Local Source of Funds, list your organization under "Applicant" and a combined sum for all partners. After your organization name is entered, just hit Tab and it will automatically take you to the dollar amount. Hit Tab again to go to the next line.
This page is designed to print out and sign only.
You must download the appropriate Media Breakout Form so you have your own blank form to fill in. The Media Breakout Form is located along with all the other Forms.
In order to fill in the Media Breakout form, just click appropriate box and start typing, if you need more space or an additional line within a box just hit enter. To move horizontally on to the next box, hit your Tab key, when you get to the last box and you want to move down a row just hit the Tab key again.
Should you need more rows, click at the beginning of the last row, then click on Table (above - See File, Edit, View....Table) and just click on Insert Row. Repeat to get as many additional rows as you need. In order to delete rows, should you have too much space, just highlight the rows you wish to delete, again click on Table, then just click on Delete Row or Delete Columns. If you do not need an entire category, highlight the whole box, not the surrounding type and click on Delete Table. To remove the surrounding type hit the delete key on your keyboard.
To fill in your totals, click immediately after the category, (example: Total TV:), then hit the Tab key and beginning typing your dollar amounts.
Partner Breakout Sheet
You must download the Partner Breakout Sheet so you have a blank form that you can fill in.
In order to fill in the Partner Breakout sheet, just click appropriate box and start typing, if you need more space or an additional line within a box just hit enter. To move horizontally on to the next box, hit your Tab key, when you get to the last box and you want to move down a row just hit the Tab key again.
Should you need more rows, click at the beginning of the last row, then click on Table (above - See File, Edit, View...Table) and just click on Insert Row. Repeat to get as many additional rows as you need. In order to delete rows, should you have too much space, just highlight the rows you wish to delete, again click on Table, then just click on Delete Row or Delete Columns.
Disclosure/Participation Verification Certification
Applicants must fill out the applicant disclosure and the partners must fill out the partner disclosure (different forms).
Click on the small boxes and they will automatically X for you.
Be sure to fill out all the information after the signature line, including the Name of the person who signed.
If your application is filled out correctly, you should have completed the following forms:
Disclosure/Participation Verification Forms
Tracking (If you have a previous similar project)